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CE Activity Worksheet

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SCSHA CO-SPONSORED CE EVENTS

GUIDELINES FOR ASHA CO-SPONSORSHIP OF CONTINUING EDUCATION (CE) ACTIVITIES

The South Carolina Speech-Language-Hearing Association (SCSHA) will individually administer co-sponsorship of CE activities that meet ASHA required guidelines.  All events and topics must conform to ASHA guidelines for professional or related content.  Speaker must possess professional qualifications.  The focus of the activity must not be for the sale of a specific product.

Promotional Brochure

ASHA provides set guidelines for content that must be contained in the promotional brochure.  These include:

To insure your brochure conforms with these guidelines, please submit your brochure to the SCSHA Office for review during the development phase.  After SCSHA reviews the brochure, the ASHA CE Paragraph (with the appropriate language) will be provided for inclusion in the brochure.

Prior to Event

Time Frame – In accordance with ASHA time frames, the following requested information must be received by the SCSHA Office 60 days in advance of the event.

The following items are needed at the time of application submission:

Continuing Education Activity Approval Worksheet with corresponding documentation requested

$225 check payable to ASHA (processing fee )

$150 refundable deposit payable to SCSHA

1.     A Continuing Education Activity Approval Worksheet must be completed and received by the SCSHA Office a minimum of 60 days prior to the event for adequate time to process.

2.     The facility/organization must submit a processing fee of $225 made payable to ASHA at the time the paperwork is sent to SCSHA.

3.     The facility/organization must submit a $150 refundable deposit made payable to SCSHA.  This security deposit will be returned by SCSHA once all documentation and payment are received from facility/organization.  In the event the activity is cancelled, SCSHA will return $50 of the security deposit.

4.     The SCSHA CE Administrator will notify the facility/organization of ASHA’s approval/rejection or changes needed to be made immediately upon receiving such information from ASHA.

5.     At least 10 days prior to the activity, the SCSHA Office will electronically send the following documents to the partner organization:

·         CEU Participant Form

·         Certificate of Attendance

·         SCSHA/ASHA Activity Final Checklist

It is the responsibility of the partner organization to duplicate and distribute these forms to the participants.  Care should be taken in duplicating these forms so they are not altered from their original format.

During the Event

6.     A person (preferably activity chair or coordinator) must be available at the activity to present the required CE forms, collect them and compile completed forms according to the guidelines.

7.     Participants requesting sponsored hours must sign in and sign out of the conference, complete the CEU Participant Form in its entirety and complete a learning assessment/evaluation form.

After the Event

8.     Upon completion of the activity, the following must be returned to the SCSHA Office by the facility or organization within two (2) weeks of the event or a late fee of $25.00 will be charged. 

§         SCSHA/ASHA Activity Checklist

§         ASHA CEU Participant Forms (alphabetized by last name)

§         Alphabetical listing of participant names and addresses

§         Sign-In Sheet

§         Learning Assessment/Evaluation Forms

§         Final brochures, announcements, program, etc. that were not included when activity was initially submitted

9.            The above information must be accompanied by a check for a processing fee of $5.00 per attendee (not CE recipient) made payable to SCSHA. (The hosting facility/organization may want to consider incorporating this fee into registration fees.)  CE forms will not be processed without payment of this fee.

10.        Failure to include ALL attachments required on either the CE Activity Approval Worksheet or SCSHA/ASHA Activity Checklist or to meet the required deadlines can jeopardize the ability of the co-sponsoring organization to receive CE approval for the activity.  In addition, failure to return the participant forms by the required deadline may result in an ASHA instituted fine of up to $150, forfeiture of future co-sponsorship approval and forfeiture of the SCSHA security deposit.

11.        This policy will be reviewed and revised as needed.

Total Costs to Co-Sponsor CEU Activity

$225.00            Processing fee made payable to ASHA

$150.00            Refundable Deposit made payable to SCSHA

$5.00                Per attendee fee (i.e. 50 attendees = $250.00)

                        (if participation is less than 20 attendees, a minimum $100 payment is required)